General Guidelines for HEIs:
- The NAAC HEI Portal supports only 5MB data for each metric. If the attachments exceed 5MB, host the supporting documents inthe HEI’s website only and provide the link of the same in the template and/or in the HEI-DVV clarification response.
- Data/supporting documents provided over Google Drive, Microsoft one drive, Amazon Cloud and on any third-party websites will not be considered for data validation and verification process.
- While providing the links of the HEI’s website where the supporting documents are hosted, provide the link in the HEI clarification box. While providing the links in running text to enable the hyperlink, press “Enter Key”, then paste the link, and again press, “Enter Key”. Provide the relevant supporting documents as per the SOP during the SSR submission to facilitate speedy DVV clarification process.
- It is mandatory to fill the templates in format provided by NAAC and attach the same in SSR. The HEI is not supposed to alter the template format in which data is sought. The documents uploaded should be clearly readable for the claims made.
- It is mandatory to respond to all the DVV clarifications request raised for the items in the extended profile and metrics within the stipulated time.
- Whenever the data is large, the DVV Partner will seek for details from selected sample documents for validation.
- HEI should as certain that all documents sought by the DVV Partner are uploaded before submitting the clarification response
- Note that once the data is uploaded and the links are submitted to NAAC, changes/ additions are not permissible and any changes in the documents will be tracked and such incidences will be viewed seriously as misappropriation of data and may lead to actions against the HEI. While providing links, the institution should ensure that links are working properly and are operational.
- The institution should give the links as appropriate to the metric and not general links whose landing page is the HEI’s home page. In case the links do not work during DVV clarification stage, the decision of NAAC will be final.
- Content of the supporting documents in regional languages should be translated in English and should be duly signed by the Head of the Institution. The translated copy should be uploaded along with the regional language document.
- All supporting documents submitted along with the SSR and additional documents submitted during DVV Clarification process should be signed by the competent authority.
General Guidelines:
Note: Relevant original documents signed by the concerned authorities, and/or members of the committee should be scanned and uploaded.
Insertion of signature(s) and insertion of the header of the Institutional letterhead in the documents for proof of evidence shall not be acceptable.
- Insertion of signature(s) and insertion of the header of the Institutional letterhead in the documents for proof of evidence shall not be acceptable.
- The NAAC Portal supports only 5MB data for each metric. To the extent possible, kindly upload the data in space provided in the SSR only. If the size of the documents exceeds 5MB, host the supporting documents on the HEI’s website and provide the functional link of the same in the template.
- Ensure that institutional website is operational and all the links provided directly lead to the relevant page.
- It is mandatory to fill the templates in format provided by NAAC and attach the same in SSR. The HEI is not supposed to alter the format in which data is sought in the template. The documents uploaded should be clearly readable for the claims to be considered.
- Do not host any data on Google Drive and on any third party websites. Such data will not be considered for validation and may also lead to rejection.
- It is mandatory to respond to all the DVV clarifications raised in respect of extended profile and the metrics within the stipulated time.
- Whenever the data is large, the DVV Partner might seek for details from selected sample documents for validation. Ascertain that all documents sought by the DVV Partner are uploaded.
- It is possible that both Extended Profile and some Quantitative Metrics (QnM) seek responses that require similar data/documents. In such cases, the data and supporting documents to be presented in the extended profile and in response to the metrics too.
- Once the data is uploaded and links are submitted to NAAC, changes/ additions are not permissible and any change in the documents will be tracked; such incidences will be viewed seriously as misappropriation of data and may lead to action against the HEI.
- During DVV clarification process ensure that the links are provided in the response box. While providing the links in running text, press “enter” and then paste the link and again press “enter”. This will enable hyperlink.
- Ensure that the content of the supporting documents in regional languages are translated in English duly signed by the head of the institution. The translated copy should be uploaded along with the regional language document.
- All supporting documents submitted along with the SSR and additional documents submitted during DVV Clarification process should be signed by the competent authority.
- The TEI must ensure that documents provided in SSR and during DVV clarification DO NOT contradict or mismatch. For ease of understanding in TE manual certain terms have been used with a specific connotation throughout. They are:
- Institution= Teacher Education Institution (TEI) for three streams General, Physical education, Special education
- Student= student of TEI; student teacher
- Teacher= teacher of the TEI; teacher educator